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Article I - Name
The name of this organization shall be the
Charlotte UT Alumni Chapter. This organization is formed as an
alumni chapter of the National Alumni Association of the
University of Tennessee.
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Article II - Purpose
The purpose of the Charlotte UT Alumni Chapter
shall be:
To support the activities of the
University of Tennessee toward the realization of its
educational and athletic programs in every possible manner; To promote and support the goals and
objectives of the National Alumni Association of the University
of Tennessee; To establish and promote goals and
chapter projects which tend to strengthen the ties between the
members, the chapter, the community and the University; To unite for social purposes those
persons who are interested in the distinguished record and
future progress of The University of Tennessee; and To act as an agency for the
dissemination of information regarding the educational
advantages of The University of Tennessee.
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Article III - Membership
Section 1
The Board of Directors shall consist of the
officers, immediate past president, the assigned members of the
Board of Governors representing District II, Out-of-State and 3
members elected at large. The members elected at large shall
serve for three years utilizing staggered elections so that
one-third of the Directors shall be elected each year.
Section 2
Between annual elections the Board of
Directors shall, by majority vote for its members, fill all
vacancies of board members and officers that may occur.
Section 3
The government of this chapter and direction
of its activities between meetings shall be vested in the Board
of Directors.
Section 4
The Board of Directors shall hold a minimum of
two meetings per year, as set by the President. A meeting of the
Board of Directors may be called upon a written request of five
members of the board. The presence of one-half of the members of
the board constitutes quorum.
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Article V - Officers
The officers of the chapter shall consist of a
President, a President-Elect (or Vice President), a Secretary
and a Treasurer.
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Article VI - Duties of Officers
Section 1
President - the President shall perform duties
such as usually pertain to the office of the President and as
provided in the Constitution and Bylaws. The President shall
preside at all meetings of the chapter and shall be chairman of
the Directors and ex-officio member of every committee.
Section 2
President-Elect/Vice President - the
President-Elect shall work closely with the President and shall
perform certain duties of the President at his/her request. The
President-Elect shall be an ex-officio member of every committee
and shall automatically become President for the next succeeding
year. In the absence or disability of the President, or at
his/her request, the President-Elect shall perform the duties of
the President. If the office of the President becomes vacant
he/she shall become President for the unexpired term.
Section 3
The Secretary - the Secretary shall keep
minutes of all meetings for the chapter and the Board of
Directors, arrange for the notices of all meetings, and maintain
official custody of the list of alumni within the chapter area.
The list should not be released for political or commercials
purposes.
Section 4
The Treasurer - the Treasurer shall supervise
all receipts and expenditures and shall be in Charge of
financial arrangements for all meetings, programs, and events.
He/she shall be an ex-officio member of all committees.
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Article VII – Meetings
There shall be regular meetings each year, as
the President and the Board of Directors deem desirable.
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Article VIII – Committees
Section 1
The President shall appoint all standing
committees necessary for the proper functioning of the chapter.
Board members shall be standing chairmen of the various standing
committees.
Section 2
The President, with the approval of the Board
of Directors, shall appoint such additional committees as in
his/her judgment, the interests of the chapter may require, and
he/she may prescribe the duties of such committees.
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Article IX – Elections
Section 1
The President shall appoint a nominating
committee, which shall have the duty of submitting candidates
for election at the annual meeting. The nominating committee
shall present candidates for officers and for the required
member directors to be elected in any given year.
Section 2
The officers and directors of the chapter
shall be elected at the annual meeting and shall hold office
until their successors have been duly elected or qualified.
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Article X – Amendments
This constitution may be amended by a
two-thirds vote of the Board of Directors at any duly called
meeting of the board.
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Article XI – Adoption
This constitution may be officially adopted
upon its approval by a two-thirds vote of the members of the
board at a regular meeting and by the additional approval of the
National Alumni Association Board of Governors.
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Article XII – Bylaws
The board of Directors shall have the power to
adopt bylaws, as it deems necessary. A majority vote of the
board at which a quorum is present shall be sufficient to adopt
such bylaws. Notification of such adoption shall be forwarded
immediately to the University Office of Alumni Affairs and
Annual Giving.
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